GDPR + you and me
Personal data I collect
I collect your name so I don’t have to call you Sir/Madam/Miss/Mister, your email address so I can communicate with you, your mobile number so I can call you to find you on your wedding/shoot day, your address so I can post your wedding photos to you and take your photographs because that’s what you’ve paid me to do.
How I collect and keep your personal data
Firstly you send me an email which gets sent to my email address; which is secured by a super tricky password which is not my mother’s maiden name/first pet/my or my kids birthdays. If you go ahead with booking me as your photographer, I will store your email in my wedding photography folder on my email account, which is only accessible through my computer and my ‘finger-print-protected’ phone. (If someone steals my phone and chops my finger off and breaks into my phone, steals all my contacts and starts spamming you with emails about penis enlargement I can only appologise)
If you enquire but don’t book me, I will delete all your personal data from my database after I have finished feeling sorry for myself regarding your loss of business.
I have a blog on my website where I showcase my wedding photography. If you comment on it, it’s super public so everyone can see it!
Right of confirmation, access, rectification and erasure
If you have questions about how your personal data is handled, you can just drop me an email and I will quickly write something up. I’m happy to show you the information I have on you, and unsurprisingly it’ll probably be exactly the things you’ve told me because sadly I am not a secret spy. If some of the information is wrong, you have the right to correct it, and I would definitely recommend this because neither of us want me turning up at the wrong wedding! If you’d like me to delete all your personal data, you have the right to request it, but I wouldn’t recommend asking for that before your wedding otherwise, I may not end up attending your wedding as I will have no information about it. I definitely need to know stuff about you to work for you but when you feel you have had enough of me, you can definitely delete me; although I do like keeping in touch with my couples – but this is easily done on my Facebook or Instagram page! I do tend to keep email addresses of my clients in the system, known as Google Mail, while your online gallery is live and you never know you may decide you want some products at a later date.
Use of your data
The summary of this is that I’m not weird and I will only use your email to email you about your wedding/shoot/artwork. I wouldn’t give your email out to anyone else, I don’t even give it to the second shooters for weddings. I also won’t be sending you lots of newsletters mostly because I don’t do newsletters! I do sometimes give out phone numbers to second shooters, for the same reasons as above – to find you on your wedding day.
I have a questionnaire that asks you for details about your wedding day, along with an online contract for to be signed, these do not go anywhere bar my computer and then into a pdf which I print. The questionnaire is used on the day of your wedding and, is with me throughout the day.
Sometimes your wedding may catch the eye of an independent wedding blogger, and they may ask my permission to publish some of your photos. Again, nothing can happen without your consent.
Use of your face-based data
When it comes to your photographs, the EU hasn’t gotten too specific about what that means for working photographers other than that we need to demonstrate reasonable and legitimate use. I can tell you that I won’t sell your wedding photos to be used anywhere, if a third party does approach me asking me to buy one of your photos, I will email you about it.
There’s a couple of things I do to run my business, like show my work on social media – Facebook, Instagram, Twitter and my own website. If you have booked me you probably looked at photos on these platforms. I do ask couples to opt into this in my contract, but you can always decide to keep your wedding private. I have shot a lot of weddings that no one has seen.
I store photos on password encrypted hard drives in my house, behind a locked front door. If I’m away on holiday I keep them hidden in a cunning place, not under the bed or in my jewellery box as Im super paranoid about loosing work. I also keep a copy of your images with an online gallery provider that is GDPR compliant.
GDPR compliancy achieved!